Learner Standard File

Note: This page is from an older version of the Data Dictionary and may therefore contain information that is now out of date. It is included here for reference only.

1 The Learner Standard File has one row of data per learner for each provider.

Purpose

2 The Learner Standard File is used for the analysis of learner level data. For example, creating management information reports indicating learner numbers by sources of funding (L_FUND).

3 This dataset is part of the following collections

The Standard Files Collection

Detailed Definition

4 The standard files are created by running the 'standard code' on the raw data collected using the Individualised Learner Record (ILR). The standard code introduces a number of derived variables to the data which are stored in the standard files. The data is converted to both SPSS and Crystal format for analysis and reporting.

5 A learner is uniquely identified by a combination of the Provider Number (L01) and the Learner Reference Number (L03) fields.

6 The table below shows the fields within the Learner Standard File.

7 Where the variable name is of the form 'Lxx' (where xx is a two digit number) then this is taken from the field of the same name in the Individualised Learner Record (ILR) datasets. The hyperlink will take you to the definition for that variable in the ILR Specification for 2006/07.

8 The definitions for the learner level Derived Variables (those with 'L_' prefix) can be found by following the hyperlink in the last column of the table.

Table 1 Fields in the Learner Standard File

Field name Description Derived Variable/Data Definition

COLLECTION

Collection (FE, WBL, ESFSE, UFI, ACL)

PERIOD

Period of the year this file relates to

Period

L01

Provider number

L02

Contract/Allocation Type

L03

Learner reference number

L04

Data set identifier code

L05

Learning aim datasets

L11

Date of birth

L12

Ethnicity

L13

Sex

L14

Learning difficulties and/or disabilities and/or health problems

L15

Disability

L16

Learning difficulty

L17

Home postcode

L22

Current postcode

L24

Country of domicile

L25

LSC number of funding LSC

L27

Restricted use indicator

L28A

Eligibility for enhanced funding instance 1 of 2

L28B

Eligibility for enhanced funding instance 2 of 2

L29

Additional support (FE)

L31

Additional support cost (FE)

L32

Eligibility for disadvantaged uplift (FE)

L33

Disadvantage uplift factor (FE)

L34A

Learner support reason instance 1 of 4

L34B

Learner support reason instance 2 of 4

L34C

Learner support reason instance 3 of 4

L34D

Learner support reason instance 4 of 4

L35

Prior attainment level

L36

Learner status on last working day before learning (WBL)

L37

Employment status on first day of learning (WBL)

L38

Employment status on last day of learning (WBL)

L39

Destination (WBL)

L40A

National learning monitoring instance 1 of 2

L40B

National learning monitoring instance 2 of 2

L41A

Local learning monitoring instance 1 of 2

L41B

Local learning monitoring instance 2 of 2

L42A

Provider specified learner data instance 1 of 2

L42B

Provider specified learner data instance 2 of 2

L44

NCS delivery LSC number

L45

Unique learner number

L46

UK provider reference number

L_IL_P1

DV - Learner In-Learning Programme Type Period 1

Learner Level In Learning

L_IL_P2

DV - Learner In-Learning Programme Type Period 2

Learner Level In Learning

L_IL_P3

DV - Learner In-Learning Programme Type Period 3

Learner Level In Learning

L_IL_P4

DV - Learner In-Learning Programme Type Period 4

Learner Level In Learning

L_IL_P5

DV - Learner In-Learning Programme Type Period 5

Learner Level In Learning

L_IL_P6

DV - Learner In-Learning Programme Type Period 6

Learner Level In Learning

L_IL_P7

DV - Learner In-Learning Programme Type Period 7

Learner Level In Learning

L_IL_P8

DV - Learner In-Learning Programme Type Period 8

Learner Level In Learning

L_IL_P9

DV - Learner In-Learning Programme Type Period 9

Learner Level In Learning

L_IL_P10

DV - Learner In-Learning Programme Type Period 10

Learner Level In Learning

L_IL_P11

DV - Learner In-Learning Programme Type Period 11

Learner Level In Learning

L_IL_P12

DV - Learner In-Learning Programme Type Period 12

Learner Level In Learning

L_A23

DV - L_A23 Main Aim Delivery Location postcode

Delivery Location Postcode (Learner)

L_ACT_A

DV - Actual current year GLH using 1 Nov 1 Feb 15 May

Current Year Guided Learning Hours

L_ACT_B

DV - Actual current year GLH using 1 Oct 1 Feb 15 May

Current Year Guided Learning Hours

L_ADDSUP

DV - 1/0 flag to indicate IF the learner is eligible for learner support or not

Eligible for Additional Learner Support

L_AGE

DV - Age of the learner as at 31 August 2003

Age

L_AGEB

DV - Age of the learner as at 31 August 2003 banded

Age

L_ATYPE

DV - In-year aim type of the learner

Aim Type

L_SFL

DV - Skills For Life Learner

Skills for Life

L_DISADV

DV - 1/0 flag to indicate IF the learner is considered to be disadvantaged or not

Disadvantaged Learner

L_DPLLSC

DV - LLSC of the Delivery Provider, based on the DP postcode/ L44 NCS delivery LSC number

Location of the Delivery Provider (Learner level)

L_DPLA

DV - Local Authority based on the Learner DP postcode

Location of the Delivery Provider (Learner level)

L_DPREG

DV - Region of the Delivery Provider, based on the DP postcode/ L44 NCS delivery LSC number

Location of the Delivery Provider (Learner level)

L_DPWA01

DV - Local Authority ward code of the Delivery Provider (2001 census)

Location of the Delivery Provider (Learner level)

L_DPWA03

DV - Local Authority ward code of the Delivery Provider (2003 census)

Location of the Delivery Provider (Learner level)

L_DPWARD

DV - Local Authority ward code of the Delivery Provider (1991 census)

Location of the Delivery Provider (Learner level)

L_EXP_A

DV - Expected current year GLH using 1 Nov 1 Feb 15 May

Current Year Guided Learning Hours

L_EXP_B

DV - Expected current year GLH using 1 Oct 1 Feb 15 May

Current Year Guided Learning Hours

L_FRANCH

DV - does the learner have any franchised aims (1/0 flag)

Franchised Aim

L_FTELP

DV - Full time equivalent learner profile method i.e expected learner cyglh/450, up to a maximum value of 1 FTE.

Full Time Equivalent

L_FULLLEVEL2

DV - Full NVQ level 2 learner flag

Full Level 2 & 3

L_FULLLEVEL3

DV - Full NVQ level 3 learner flag

Full Level 2 & 3

L_FUND

DV - Sources of funding for the learner

Source of Funding

L_OCT

DV - Learner was active on 1 Oct in this year

Active on Census Date

L_NOV

DV - Learner was active on 1 Nov in this year

Active on Census Date

L_JAN

DV - Learner was active on 1 Jan in this year

Active on Census Date

L_LEVEL2E

DV - Full Level 2 Entitlement

Full Level 2 Entitlement

L_LIS_FG

DV - LIS Funding Flag

LIS Funding Generated

L_LIVE_A

DV - Status of learner for inclusion in analysis using 1 Nov as first census date

Status for Inclusion in Analysis

L_LIVE_B

DV - Status of learner for inclusion in analysis using 1 Oct as first census date

Status for Inclusion in Analysis

L_LLLSC

DV - Home LSC of the Learner, based on the Learner postcode

Location of the Learner

L_LREG

DV - Home Region of the Learner, based on the Learner postcode

Location of the Learner

L_LLA

DV - Local Authority based on the Learner postcode

Location of the Learner

L_LWAR01

DV - Local Authority ward code of the Learner (2001 census)

Location of the Learner

L_LWAR03

DV - Local Authority ward code of the Learner (2003 census)

Location of the Learner

L_LWARD

DV - Local Authority ward code of the Learner (1991 census)

Location of the Learner

L_MODE_A

DV - Learners mode of attendance using 1 Nov 1 Feb 15 May

Mode of Attendance

L_MODE_B

DV - Learners mode of attendance using 1 Oct 1 Feb 15 May

Mode of Attendance

L_NVQLEV

DV - NVQ level of the learner

Notional NVQ Level

L_OS1200

DV – 1/0 flag to indicate whether the learner has more than 1200 expected onsite glh

Expected daytime on-site GLH

L_OSEGLH

DV – expected daytime on-site GLH

Expected daytime on-site GLH

L_PLLSC

DV - LLSC based on the 1-1 'owner' relationship UPIN to LLSC

Location of the Delivery Provider (Learner level)

L_PREG

DV - Region of the Owning Provider, based on the Learner postcode

Location of the Delivery Provider (Learner level)

L_PLA

DV - Local Authority based on the Provider postcode

Location of the Provider

L_PWAR01

DV - Local Authority ward code of the Owning Provider (2001 census)

Location of the Delivery Provider (Learner level)

L_PWAR03

DV - Local Authority ward code of the Owning Provider (2003 census)

Location of the Delivery Provider (Learner level)

L_PWARD

DV - Local Authority ward code of the Owning Provider (1991 census)

Location of the Delivery Provider (Learner level)

L_UPLF56

DV - 05/06 Widening participation uplift factor based on learners postcode prior to enrolling

Widening Participation Uplift Factors

L_UPLF67

DV – 06/07 Widening participation uplift factor based on learners postcode prior to enrolling

Widening Participation Uplift Factors

L_TTGAIN

DV - Train to Gain Learner

Train to Gain

Creator Analysis and MI Team
Date issued

26 September 2006

Date created

17 October 2005

Document ref.

G:\Organisational Data\DCA\A&MI\Documentation\web data dictionary\200607\Datasets\nat-learnerstandardfile-report-26sep2006.doc

LSC office Learning and Skills Council
Cheylesmore House Quinton Road Coventry CV1 2WT
T 0845 019 4170 F 024 7682 3675 www.lsc.gov.uk/

Last Modified: 27 Sep 06