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Individualised Learner Record
Data quality standards for Individualised Learner Record (ILR) data are set by the information authority. Sector progress against standards is monitored by the Data Quality Board.
Provider achievement and progress against standards is monitored by the Data Service, and shared with the information authority and the Skills Funding Agency.
Completeness, Accuracy and Credibility
Completeness standards for ILR returns set out thresholds for the completeness of information for a specified set of ILR fields, such as Ethnicity (L12) and Prior Attainment (L35).
Thresholds for completeness vary according to return type and collection. The standards are set out in Appendix P of the ILR: Data Quality Standards and Field Ownership.
Providers can use Data Quality Dashboards to assess their achievement and progress against completeness standards.
Credibility Reports for ILR returns can be used to check whether the Provider's return is true and credible. The reports also provide checks on the data return against completeness standards.
Timeliness
Timeliness standards for Employer Responsive returns set out the number of reporting months between collections for the recording of starts, achievements and leavers/withdrawals.
Starts data must be returned within 2 reporting months, and achievements and learners/withdrawals data must be reported within 3 reporting months. The standards are set out in Appendix A of the ILR: Collection Timetable.
Providers can use ER Timeliness Reports to assess their achievement against data timeliness standards.
Integrity
The information authority has recently provided clarification and codification over key areas of data management that concern the integrity of ILR data returns.
Providers can use the Data Self Assessment Toolkit (DSAT) provided by the Skills Funding Agency to help test the integrity of ILR data, and for the preparation of data prior to funding audit.
ULN (Unique Learner Number) Verification Reports can be used to assess the consistency of the learner's ULN in the Provider's ILR submission. The reports will be available from the Provider Gateway from March 2011.
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