Important information: Learner Reference Number Change process, act now
Providers should act now to advise us of any duplicate or incorrect Learner Reference Number (LRN) records in their remaining 2011/12 ILR returns.
This process is simple to use and supports providers in assuring the quality of their ILR data for 2011/12 by eliminating duplicate and incorrect learner reference numbers. If providers do not take action to correct these inaccuracies the following Qualification Success Rate (QSR) and Minimum Levels of Performance (MLP) reports could be adversely affected:
2011/12 R15 Apprenticeship and Workplace Learning Qualification Success Rates and Minimum Level of Performance reports
2011/12 Classroom Based Learning Learner End of Year Qualification Success Rates and Minimum Level of Performance reports
October and November are critical months for all providers to check that no learner reference numbers have been inadvertently changed on their 2011/12 ILR returns.
Providers who need to notify the Data Service of any Learner Reference Number (LRN) changes in their 2011/12 returns should read the guidance notes that accompany the mapping form on our website. Correctly completed forms submitted by 16 November will be used by us to account for these changes in the forthcoming Learner Responsive and Employer Responsive Qualification Success Rate, and Minimum Level of Performance reports.
Providers who are prime contractors in 2012/13 who have learners transferring in from a sub-contractor will need to inform us of the Learner Reference Numbers for these learners. The Learner Reference Number process must be used by the new prime contractor to inform the Data Service of all of these learners, whether or not the Learner Reference Numbers of those learners has actually changed, by 16 November 2012.
The mapping form and guidance on how to complete this can be downloaded our website.