Online Data Collections FAQs
FAQ - Can the period end be reopened after the close date?
Answer- Below are the guidelines relating to whether exception processes are relevant.
|
Collection |
Period End Exception |
Year End Exception |
Comment |
|
Employer Responsive (W collections)
-Train to Gain
-Apprenticeship |
No |
No |
Period end-No point in reopening periods as the data is cumulative and posts back to the correct period.
Year end-Never reopen as there are too many impacts on the business processes e.g. contracts and payments
Action- Only sector wide issues would generate exceptions.
A business case would need to be made to the Information Authority.
if a provider has individual problems then contact your account manager. If justified, payment resolutions can be managed outside of the standard process but the data cannot be changed. |
|
Employer Responsive (W collections)
-Training Provider Statement |
Yes |
No |
Period end – Data relates to specific periods so collections have to be reopened.
Action-request via servicedesk@thedataservice.org.uk
Year end – Year end cannot be reopened. No actions possible. |
|
Employer Responsive
-European Social Fund (W collections) |
Yes |
Yes |
Period end and Year end – The collections can be reopened for current years and previous ones under strict controls.
Action- if a provider has problems then contact your account manager. If justified, a request will be made via BMC Magic system, confirming it relates to ESF data. Regional Services/Capgemini will control change. |
|
European Social Fund (S collections) |
Yes and No |
Yes and No |
Period end and Year end – If a contract spans 08/09 and 09/10 then the data can be submitted in the current period.
If a contract is 08/09 only then the period can be reopened. |
|
Learner Responsive (F collections) |
No |
No |
Period end and Year end – The collection returns trigger data freezes that drives multiple business processes. Only sector wide issues would generate exceptions.
Action – A business case would need to be made to the Information Authority. |
|
Adult Safeguarded Learning (C collections) |
No |
No |
Period end and Year end - No actions possible. |
|
University for Life (U collections) |
No |
No |
Period end and Year end – No actions possible. |
